Knowing How To Write A Business Letter

Most people do not know how to write a business letter simply because the skills of writing an excellent business letter are mostly neglected, until you need to write one. Business letters are usually written for many different reasons such as to attract a prospective client or to apply for a job. Whatever the reason, all business letters, follow the same pattern. Nearly all business letters are printed. Handwritten business letters are quite uncommon. If you need to write a business letter, there are some rules that you must follow to make sure that your business letter would be read.

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To know how to write a business letter, you will first need to know the structure of a business letter. A company's business letter commonly consists of the company's letterhead printed. When the letterhead is not printed, then you will need to write your name, your job title, your own address or if you are writing on behalf of your company, then your company's address. After the address, write your contact number and email address, if necessary. The recipient's name and address go below your own address, after double spacing. Double space and then write the date.

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Write salutation right after another double spacing. You may use the either the name or job title of the recipient. If you do not any of these two things, then you can write "To Whom It May Concern:". A colon is also added after the salutation.

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Your letter must be brief and to the point. In the very first paragraph, write the recommendation of your letter such as a meeting that you had with the recipient. After the recipient, straightly express the purpose of your writing. Your next paragraph might include information regarding your purpose, nevertheless remember that your letter must be brief. Business letters commonly finish with a thank you. Close your letter with a salutation like "Yours sincerely," and make a few space for your signature. And then, type your name.

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You should never use abbreviations or informal language, since it is a business letter. You may also take a look at various business letter templates to know how to write a business letter.

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